MessagesMessages between parents and teachers
A parent's message to a teacher should be short, respectful and clear about what is being asked. A teacher's message to parents should be plain and kind. These cover the situations that come up every term. Replace the words in [brackets].
Parent: asking about progress
Good afternoon, Ma'am. I am [Name], parent of [Child], Class [class and section]. I would be grateful for a few minutes of your time this week to understand how [he/she] is doing in class.
Respected Sir, [Child] of Class [class] is finding [subject] difficult these days. Could you suggest what we should practise at home? Thank you for your guidance.
Ma'am, I noticed that [Child]'s marks in [subject] have dropped this term. I would like your advice on how we can help at home. Please let me know a suitable time to meet.
Good morning, Ma'am. [Child] seems quieter than usual and reluctant to come to school. Have you noticed anything in class? I would value your view.
Parent: requests
Respected Ma'am, could you please share the homework for [date]? [Child], Class [class], was absent that day and wants to catch up. Thank you.
Sir, [Child] of Class [class] has to leave at [time] on [date] for a medical appointment. I will collect [him/her] from the gate. Kindly permit.
Ma'am, [Child] has been advised by the doctor to avoid sports for two weeks. I am sending the note in the diary. Kindly excuse [him/her] from PT until [date].
Good morning. Could you please confirm the date and time of the parent teacher meeting for Class [class]? I want to arrange leave from work.
Respected Sir, I have paid the fee for [month] today by [mode]. The reference number is [number]. Kindly confirm receipt.
Parent: thanks
Thank you, Ma'am, for the extra time you gave [Child] before the exams. [He/She] walked in confident, and that was your doing.
Sir, [Child] came home today and explained fractions to us at dinner. Thank you for making it interesting.
As the session ends, we want to thank you for a year of patience with [Child]. [He/She] will remember your class.
Teacher: to a parent
Good evening. This is [Name], class teacher of [Child]. [He/She] is a cheerful and helpful student. I wanted to mention that the last three homework assignments are pending. A fixed study time at home may help.
Dear parent, [Child] did very well in today's [activity]. I thought you would like to know. Do appreciate [him/her] at home.
Dear parent, I would like to discuss [Child]'s progress with you. Could you visit the school on [day] between [time] and [time]?
Good afternoon. [Child] was unwell in school today and rested in the medical room. [He/She] is fine now. Please keep an eye this evening.
Teacher: class notices
Dear parents, the parent teacher meeting for Class [class] is on [day, date] from [time] to [time]. Please bring the report card and the school diary.
Dear parents, tomorrow is [occasion]. Children should come in [dress] and bring [items]. School will close at the usual time.
Reminder: the [subject] project is due on [date]. Children should do the work themselves. Neatness matters more than decoration.
Dear parents, this group is for school notices only. For matters about your own child, please message me directly between [time] and [time]. Thank you for your support.
हिन्दी में
नमस्ते मैडम। मैं [नाम], कक्षा [कक्षा] के [बच्चे का नाम] की माँ हूँ। उसकी पढ़ाई के बारे में आपसे कुछ मिनट बात करना चाहती हूँ। कृपया कोई उपयुक्त समय बता दीजिए।
आदरणीय सर, [बच्चे का नाम] को [विषय] में कठिनाई हो रही है। घर पर क्या अभ्यास कराएँ, कृपया मार्गदर्शन कीजिए।
मैडम, [तारीख़] को [बच्चे का नाम] अनुपस्थित था। कृपया उस दिन का गृहकार्य बता दीजिए। धन्यवाद।
मैडम, परीक्षा से पहले आपने [बच्चे का नाम] को जो अतिरिक्त समय दिया, उसके लिए दिल से धन्यवाद।
प्रिय अभिभावक, [बच्चे का नाम] कक्षा में अच्छा कर रहा है। बस लिखावट पर थोड़ा ध्यान देने की ज़रूरत है। रोज़ एक पन्ना लिखवाइए।
प्रिय अभिभावकगण, कक्षा [कक्षा] की अभिभावक शिक्षक बैठक [दिन, तारीख़] को [समय] बजे होगी। कृपया समय पर पधारें।
ਪੰਜਾਬੀ ਵਿੱਚ
ਸਤਿ ਸ੍ਰੀ ਅਕਾਲ ਮੈਡਮ ਜੀ। ਮੈਂ [ਨਾਂ], [ਜਮਾਤ] ਜਮਾਤ ਦੇ [ਬੱਚੇ ਦਾ ਨਾਂ] ਦੀ ਮਾਤਾ ਹਾਂ। ਬੱਚੇ ਦੀ ਪੜ੍ਹਾਈ ਬਾਰੇ ਤੁਹਾਡੇ ਨਾਲ ਗੱਲ ਕਰਨੀ ਸੀ। ਕਿਰਪਾ ਕਰਕੇ ਕੋਈ ਸਮਾਂ ਦੱਸ ਦਿਓ।
ਸਰ ਜੀ, [ਬੱਚੇ ਦਾ ਨਾਂ] ਨੂੰ [ਵਿਸ਼ਾ] ਔਖਾ ਲੱਗਦਾ ਹੈ। ਘਰੇ ਕੀ ਕਰਾਈਏ, ਕਿਰਪਾ ਕਰਕੇ ਦੱਸਿਓ।
ਮੈਡਮ ਜੀ, ਤੁਸੀਂ ਬੱਚੇ ਉੱਤੇ ਜਿੰਨੀ ਮਿਹਨਤ ਕੀਤੀ, ਉਹਦੇ ਲਈ ਬਹੁਤ ਬਹੁਤ ਧੰਨਵਾਦ।
ਪਿਆਰੇ ਮਾਪਿਓ, [ਜਮਾਤ] ਜਮਾਤ ਦੀ ਮਾਪੇ ਅਧਿਆਪਕ ਮਿਲਣੀ [ਦਿਨ, ਤਾਰੀਖ਼] ਨੂੰ [ਸਮਾਂ] ਵਜੇ ਹੋਵੇਗੀ। ਜ਼ਰੂਰ ਪਹੁੰਚਿਓ।
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For parents: before you message a teacher
- Check the school's rule. Many schools want messages through the school app, the diary or the class coordinator, and only at certain hours.
- Give the child's full name, class and section in the first line. A teacher may have two hundred students.
- Ask one thing per message.
- Write in school hours or early evening. Late-night messages are a common complaint among teachers.
- For anything serious or sensitive, ask for a meeting and do not try to settle it in a chat.
Tone: partners, not opponents
You and the teacher want the same thing for the child. Begin from that. "I would like your advice" gets a better answer than "Why did my child get low marks?" If you disagree with something that happened in class, ask what the teacher saw before saying what your child reported. Children's accounts are honest and often incomplete. Never raise a complaint about a teacher in the parents' group. Take it to the teacher, and then, if needed, to the coordinator or principal.
For teachers: writing to parents
- Start with something true and good about the child before the concern.
- Describe what you observed, not what the child "is": "has not submitted the last three assignments", not "is lazy".
- Suggest one thing the parent can do at home.
- In the class group, post notices only. Anything about one child goes privately to that child's parents.
- Never share marks, fee dues or behaviour of a named child in a group.
The class parents' group
Keep it for notices, clarifications that help everyone, and lost property. Homework questions that one parent can answer for another are fine. Comparisons of marks, complaints about staff, forwards and greetings are not what the group is for. General manners for any group are in our guide to group message manners.
Leave and absence
Messages for a child's sick leave and for half days are on our leave messages page, in the group "School: from a parent".
Make it yours
- A thank you to a teacher at the end of the year, naming one thing they did, is kept for a long time.
Questions
Is it all right to message a teacher on their personal number?
Only if the school or the teacher has invited parents to. Otherwise use the diary, the school app or the office.
How do I raise a concern without sounding rude?
Describe what you noticed, ask for the teacher's view, and request a time to talk. Avoid accusing words and the parents' group.