MessagesGroup announcement messages
A good announcement answers what, when, where and what to do, in that order, and fits on one screen. Replace the words in [brackets] and post.
Meetings and events
Notice: The monthly society meeting will be held on [day], [date] at [time] in the community hall. Agenda: [topics]. All members are requested to attend.
Reminder: Parent teacher meeting on [day], [date], from [time] to [time]. Please bring the report card.
Team lunch this Friday, [time], at [place]. Please reply YES or NO by Wednesday so we can book.
The Diwali get together will be on [date] at [time] on the terrace. Families are welcome. Please bring one dish to share.
Collections and contributions
We are collecting Rs [amount] per family for [purpose]. Please pay [Name] by [date], by UPI or cash, and send a message after paying.
Farewell gift for [Name]: we are collecting Rs [amount] each. Please send it to [Name] by [date]. The card is at the front desk for signing.
Accounts update: Rs [amount] collected, Rs [amount] spent on [items]. The balance of Rs [amount] is with the treasurer. Bills are available on request.
Water, power and repairs
Notice: Water supply will be shut from [time] to [time] on [date] for tank cleaning. Please store water in advance.
The lift in Block [block] will be under maintenance on [date] from [time] to [time]. Sorry for the trouble.
Power will be off from [time] to [time] tomorrow for line repair, as informed by the electricity office. Please plan accordingly.
Lost, found and help
Found: a set of keys near the main gate this morning. The owner may collect them from the security cabin.
Lost: a brown wallet near the parking area around [time]. If found, please message me. Thank you.
Does anyone know a reliable electrician who can come today? Please share the number. Thanks in advance.
A neighbour in [flat] needs a few units of [blood group] blood at [hospital]. Donors who can help, please call [number].
हिन्दी में
सूचना: सोसायटी की मासिक बैठक [दिन], [तारीख] को [समय] बजे सामुदायिक भवन में होगी। सभी सदस्यों से उपस्थित रहने का निवेदन है।
सूचना: टंकी की सफ़ाई के कारण [तारीख] को [समय] से [समय] तक पानी की सप्लाई बंद रहेगी। कृपया पानी पहले से भर लें।
अभिभावक शिक्षक बैठक [दिन], [तारीख] को [समय] बजे होगी। कृपया समय पर पहुँचें।
[उद्देश्य] के लिए प्रति परिवार Rs [राशि] एकत्र किए जा रहे हैं। कृपया [तारीख] तक [नाम] जी को जमा करा दें।
मुख्य द्वार के पास चाबियों का गुच्छा मिला है। जिनका हो, गार्ड रूम से ले लें।
ਪੰਜਾਬੀ ਵਿੱਚ
ਸੂਚਨਾ: ਕੱਲ੍ਹ [ਦਿਨ, ਤਾਰੀਖ਼] ਨੂੰ ਸਵੇਰੇ 10 ਤੋਂ ਦੁਪਹਿਰ 2 ਵਜੇ ਤੱਕ ਪਾਣੀ ਬੰਦ ਰਹੇਗਾ। ਕਿਰਪਾ ਕਰਕੇ ਪਾਣੀ ਪਹਿਲਾਂ ਭਰ ਕੇ ਰੱਖ ਲਓ।
ਸਾਰਿਆਂ ਨੂੰ ਬੇਨਤੀ ਹੈ ਕਿ ਐਤਵਾਰ [ਤਾਰੀਖ਼] ਨੂੰ ਸਵੇਰੇ [ਸਮਾਂ] ਵਜੇ [ਥਾਂ] ਵਿਖੇ ਮੀਟਿੰਗ ਵਿੱਚ ਜ਼ਰੂਰ ਪਹੁੰਚੋ। ਵਿਸ਼ਾ: [ਵਿਸ਼ਾ]।
Nothing matches. Try a shorter word, or choose All.
Write for the person who reads only the first line
In a busy group, most members see the first line in the notification and nothing else. So the first line must hold the whole news: "Water supply off tomorrow, Tuesday, 10 am to 2 pm." Details can follow for those who open the message.
The order that works
- What: the event or the problem, in the first line.
- When: day, date and time together.
- Where: the place, with a landmark or a location pin for outsiders.
- What to do: reply, pay, bring, store water, move vehicles.
- Whom to ask: one name and one number.
Make it easy to read
- Keep it on one screen. Use short lines, with a blank line between parts.
- A bold heading helps. In WhatsApp, a star on each side of a word makes it bold.
- Do not write in all capitals. It reads as shouting.
- For money collections, state the amount, the purpose, the last date, how to pay, and that a list of contributions will be shared. Then share it.
Before you post
Check the date against a calendar, since "Sunday the 14th" must be a Sunday. Check the phone number digit by digit. If the news is a warning or an appeal that came from elsewhere, confirm it with the source before passing it on: a false alarm in a society group spreads in minutes. For lost and found posts, do not put a child's full details or a home address in a large group. Give a contact number.
After you post
- Pin the announcement if the group allows.
- Post one reminder the day before, not five.
- Close the loop: "Meeting held. Minutes attached." or "Found. Thank you all."
Make it yours
- Put the date, day and time together: "Sunday, 14 [month], 10 am". People miss dates written far apart.
- One announcement, one topic.
- End with the action: "Reply YES by Friday" or "Pay at the office".